Staggered arrivals, coordinated
Every flight tracked and met at Ngurah Rai (DPS). Each person knows before they fly who is meeting them and what happens next. Departures are planned the same way.
Private group travel in Bali
Bring your group. We'll connect you to Bali.
Families, friends, weddings, bands and clubs travelling together, from two people to more than seventy. One Mandara Bali team plans the ground side of the trip with you and looks after the group from the first arrival to the last departure.
8°44′53″ S · 115°10′03″ E · Ngurah Rai International Airport, where your group's trip begins
Why groups need a ground partner
The variables multiply faster than you expect
Bali is easy for two people. For eight or twelve, with different flights, different energy levels and different ideas of a good day, it becomes a coordination job.
The problems are rarely dramatic. They build quietly: a late car, a restaurant that can't seat everyone together, a temple visit where nobody brought a sarong, two people who want to leave early and two who haven't arrived yet. By day three, whoever organised the trip is managing logistics instead of enjoying it.
Mandara Bali takes that job on, so the organizer gets to be part of the group again.
Groups we've run
Real groups, real logistics
70+
Wedding guests from five countries, staying at 15 different resorts. Shared days, free days and family outings ran in parallel with the wedding itself.
2–15
The size of most groups we look after: couples, families, friends and small groups in many different combinations.
8–20
Bands and festival crews moved on tight schedules, with equipment and changing call times.
14
People in a company group we ran from first arrival to last departure. Corporate retreats
How a large group works
The 2026 wedding: one celebration, many trips
More than 70 guests flew in from five countries and stayed at 15 different resorts across Bali.
The couple booked the core program with us as one large group, and we worked alongside their wedding planner on everything the wedding itself needed. Around that, the trip split many ways. Some days every guest did the same activity together. Other days were free, and guests booked their own days out with us directly. Families with children chose different places and experiences from the rest.
All of it ran in parallel: the wedding schedule, the shared days, the free days and each family's plans, coordinated by one team so guests only ever had to deal with us.
What we handle
Every detail your group shouldn't have to think about
Arrivals
Transport
Several vehicles, one operation
Cars for 3 to 8 passengers and Toyota HIACE vans for 10 to 14, combined around the group, the luggage and who is staying where. Who rides with whom and what happens when someone runs late: handled.
Days
Days shaped around the group
Not one itinerary copied across ten people. Early starts for some, slow mornings for others, and private experiences added where they fit.
Dining
Group tables booked ahead
Many of Bali's best restaurants are small. We book tables that seat the whole group together and send dietary needs ahead.
Culture
Temple visits, prepared
What to wear, when to arrive and what is happening on the ceremony calendar that week, so everyone can be present rather than figuring it out at the gate.
Changes
One contact, changes absorbed
A delayed flight, an early arrival, someone who needs a doctor. We adjust everything downstream and the group barely notices.
Who we travel with
Groups that want Bali to hold together
Families
Multi-generation trips
Grandparents, parents and children with different energy levels, kept together without anyone's day being compromised.
Friends
Friend groups
A shared week where nobody spends it as the volunteer coordinator.
Celebrations
Weddings and milestones
Guests arriving from different countries for a wedding, a birthday or an anniversary, looked after around the event.
Touring
Bands and crews
Performers and crews with equipment, call times and venues that change at short notice.
Clubs
Clubs and associations
Sports clubs, societies and educational groups travelling with a shared purpose.
Small parties
Couples and small groups
Two to six people who would rather have it handled properly than piece it together.
Running a retreat or bringing your company? Those have their own pages: retreat management and corporate retreats.
Two illustrations, not templates
What a group trip can look like
Every group is different, and we build from who is actually coming. These two outlines show the kind of rhythm that tends to work.
Illustration · 8 to 12 people · 7 days
A week with a shape
- Days 1–2. Staggered arrivals met, everyone settled, a slow first dinner together. No early starts.
- Days 3–4. Central Bali: rice terraces early, a water temple with time to understand it, craft villages, lunch where the community eats.
- Days 5–6. The coast and the Bukit, Uluwatu at sunset. Day six left open on purpose.
- Day 7. Departures timed person by person, transfers confirmed the night before.
Illustration · family of 6 · long weekend
Four easy days
- Day 1. One van at the airport exit, straight to the villa, an early dinner close by.
- Day 2. Rice terraces before the heat, a long lunch, the afternoon free.
- Day 3. A half day chosen for the youngest and the oldest: a water palace in the east, or somewhere closer.
- Day 4. A slow morning, then departures timed around check-out and flights.
Questions group organizers ask
Straight answers before you plan
Do you organise join-in group tours?
No. Every group we look after is private: your own people, your own vehicles and drivers, and a plan built around you. We don't sell seats on shared tours or fixed departures.
What size groups do you look after?
From two people to more than 70. Most groups are between 2 and 15 people, in many different combinations. Our largest was a wedding of more than 70 guests from five countries, staying at 15 different resorts. Vehicles, drivers and coordination scale with the group.
Can you plan the itinerary, or only the transport?
Both. Some groups arrive with a plan and need it run on the ground; others want us to shape the days with them. Either way, you get a written plan of what we handle before anyone flies.
Can you coordinate a group staying in several hotels or villas?
Yes. We plan pick-ups and drop-offs across every property the group is using, so people staying in different places still arrive together and leave on time. For our largest wedding, guests were spread across 15 resorts.
Do you book flights and hotels?
No. You or your travel agent book flights and accommodation; we handle everything on the ground in Bali around them and coordinate with the properties you've booked.
How is a group trip priced?
We usually quote one per-person, per-day rate covering the ground operation for the stay, plus any experiences you choose, so the organizer has one number to plan around. Individual vehicles are priced from our published transport rates.
How far ahead should we get in touch?
As soon as your dates are set. Transport alone can often be arranged at shorter notice, but early contact lets us plan arrivals, days out and group dinners around ceremony days, public holidays and peak season.
Can people in the group add their own days out?
Yes. Anyone in the group can add a private experience, booked with us and run by the same team. See private experiences.
How it works
Simple on your side. Thorough on ours.
Who is coming, when, and roughly what the trip should feel like is enough to start. Most plans come together in a few exchanges.
You reach out
Group size, dates, where you're staying and what you have in mind. No commitment.
We shape the trip together
Arrivals, the rhythm of the days, experiences and dinners, built around the people coming.
We agree scope and price
A written plan of what we handle and one clear price, confirmed before anyone flies.
We look after the group
One contact, reachable by WhatsApp or email from the first arrival to the last departure.
Start here
Tell us about your group. We'll take it from there.
How many people, when you're coming, and what the trip needs to feel like. We reply within 24 hours.
- WhatsApp+62 821 4719 8033
- Emailinfo@mandarabali.com
- Instagram@mandara_bali
- Service area
All of Bali, wherever your guests are staying or going. Based in central Bali, with our office in Ubud.