You're bringing a yoga retreat, a wellness program or a facilitator-led gathering to Bali. Your attention belongs to your participants, not to airport arrivals, shuttle timings or excursion logistics. Mandara Bali handles the ground, from the first landing at DPS to the last departure.
8°30′25″ S · 115°15′44″ E · Ubud, where the Mandara Bali team is based
A retreat runs on two tracks. The one your participants experience: the sessions, the stillness, the work they came for. And the one underneath: who meets them at the airport, how they reach the shala each morning, what happens on the excursion day, and who answers when a flight changes at midnight.
Mandara Bali runs the second track, completely and quietly. We stay invisible while everything is working and are immediately available when anything isn't.
All of Bali, full service, wherever your retreat is held. One contact throughout.
Every retreat is different: group size, accommodation, venue, program rhythm, excursion days. We shape the support around what your retreat actually needs. These are the parts we handle most often.
Multi-flight arrivals at Ngurah Rai (DPS) run as one operation. Named drivers, clear next steps sent before each participant flies, and no one landing in Bali without someone waiting. Departures handled the same way.
Morning transport from accommodation to your practice space, the evening return and any movement in between. Punctual, consistent, and sized to the group, whether that's one car or several vans.
Rice terraces, water temples, waterfalls, craft villages, approached with local knowledge rather than a tourist route sheet, and timed around ceremonies and crowds. Half days or full days that suit the retreat's intention.
Many of Bali's best restaurants are small. Seating a retreat group together, with dietary needs sent ahead and the right atmosphere, means knowing where to go and calling in advance. We do that.
A single Mandara Bali contact participants can reach by WhatsApp or email for questions, changes and local advice, which takes a whole layer of coordination off the host.
A flight changes. Someone needs a doctor. Two people want to arrive a day early. We absorb the change and re-coordinate everything downstream without the group feeling it.
A week-long immersion, a teacher training intensive, an annual gathering. We handle the ground so you can hold the space.
Healing retreats, mindfulness intensives, somatic work. The environment matters, so the logistics need to support it rather than interrupt it.
Leadership programs, reinvention and identity work, writing retreats. Your participants came to do real work and need the practical layer handled by someone who takes it seriously.
Bringing your members, students or audience to Bali for the first time. We turn a promise you made online into an experience that works on the ground.
You curate the trip and travel with the group; we manage the on-island operation in Indonesia. You stay the group's main contact, and we make the ground work.
If you haven't run a group here before, start with a conversation. We'll tell you plainly what to plan for and what to leave to us.
A ground operator runs everything that happens outside your program: meeting every participant at Ngurah Rai Airport (DPS), daily transport between accommodation and venue, excursion days, group dining, departures, and the changes that come up in between. You lead the retreat; the ground operator takes care of everything around it on the island.
Often, yes. Venues are good at what happens on their property. Participants landing on different flights across one or two days, excursion days, restaurant evenings, moves between accommodations and late changes all happen off-property. We can work alongside a venue's own transfer service or replace it, depending on what the retreat needs.
We plan arrivals as a single operation. Every flight is tracked, every arrival is met in the arrivals hall, and each participant knows before they fly who is meeting them and what happens next. Departures work the same way.
Private cars for small parties, and Toyota HIACE or HIACE Premio vans for larger groups, each with a dedicated Mandara Bali driver. We size vehicles to the group and the day's movements, not to a fixed package.
Our published private transport rates, in US dollars:
| Vehicle and driver | Half day (5 hours) | Full day (10 hours) |
|---|---|---|
| Private car | $36 | $72 |
| Toyota HIACE | – | $179 |
| Toyota HIACE Premio | – | $225 |
Time beyond the booked hours is charged at 10% of the published rate per hour. For retreats we can also quote one per-person, per-day rate that covers all transport for the group's stay.
Rates as of October 2026. Prices in USD.
All of Bali. Our office is in Ubud, and we work wherever your group is staying or travelling: the Bukit Peninsula (Uluwatu, Jimbaran, Nusa Dua), the south coast (Seminyak, Canggu, Sanur), and the highlands and east (Sidemen, Munduk, Kintamani, Amed).
As soon as your dates and venue area are fixed. Transport alone can often be arranged at shorter notice, but early contact means arrivals, excursion days and dinners can be built around ceremony days, holidays and peak season rather than squeezed in later.
You and your participants have one Mandara Bali contact, reachable by WhatsApp or email throughout the group's time in Bali. A changed flight, a participant who needs a doctor, or a road closed for a ceremony gets absorbed, and we re-coordinate everything downstream.
Yes. Many retreats are organized by a company or agent who curates the trip and travels with the group, while we manage all on-island operations in Indonesia. The organizer remains the group's main point of contact; we make the ground work.
You don't need a detailed brief. Your dates, group size, venue area and how the program runs are enough for us to understand what the ground support needs to be.
From there we put a support plan together, confirm exactly what we're handling, and stay reachable from planning through to the last departure.
A short message with your dates, group size, venue or area, and the support you think you'll need.
Arrival days, program rhythm, excursion plans, departures. We listen before we suggest anything.
A clear written scope: arrivals, daily transport, excursions, dining, participant contact, confirmed before the retreat begins.
One contact, reachable throughout. Your participants feel looked after, and you stay with the work you came to Bali to do.
Dates, group size, and what the retreat needs to feel like on the ground. That's enough to start. We reply within 24 hours.
All of Bali, wherever your guests are staying or going. Office in Ubud.